Module Overview

When you are ready to initiate a road construction project, AASHTOWare Project Preconstruction™ is your first step. It is an online system for managing project information and automating processes during the early phases of a construction project – including proposal preparation, bid-based pricing, bid letting management, and proposal award.

AASHTOWare Project Preconstruction permits the flexible definition of a project and its associated funding requirements to track and manage project cost information. The system supports preparation of the Engineer’s estimate for Federal Aid highway construction projects, allows projects to be combined into proposals for bid letting, and permits the selection of a group of proposals for a bid letting package. It also aids in advertising bids, tracking plan and proposal holders, processing bid information, and making award decisions.  AASHTOWare Project Preconstruction allows agencies to use innovative bidding techniques, such as Life Cycle Costs, Additive Sections and Minimum/Maximum costs.

To assist in letting and bid award management, AASHTOWare Project Preconstruction allows for data entry with full edit checking and verification of vendor bids, produces the bid tabulation report, and performs analyses on received bids. The system also tracks purchases, produces mailing lists, and maintains information for invoicing vendors for proposals and plans purchased.

Reports

AASHTOWare Project Preconstruction produces many reports, all of which can be configured to your agency’s needs.  During the proposal preparation process, the system provides the following reports:

  • Preliminary Detailed Cost Estimate and Funding Summary—multiple funding level reports that document the agency’s project cost estimate and identifies funding sources necessary to cover the estimated costs.
  • Proposal Schedule—details the proposal criteria and produces a Schedule of Items for inclusion in the proposal document that is submitted to contractors for manual bidding.
  • Proposal Schedule with Estimated Prices—rolls up multiple projects to show a proposal-level view of the engineer’s estimate.
  • DBE Interest Report—details bid items that are of interest to Disadvantaged Business Enterprise (DBE) subcontractors.
  • Electronic Proposal Schedule used by the AASHTOWare Project Bids™ application—provides AASHTOWare Project Preconstruction proposal data presented in electronic form for bidding by the contractor.

During the letting and awards process, the system provides the following reports:

  • Notice to Contractors — lists proposals included in a bid letting and summarizes information about the proposals; information in this report can be distributed to potential contractors websites and newspapers as part of the letting advertisement.
  • Bid Tab Edit — edit checks are performed for all bids for a proposal and any errors are listed, such as incomplete bids or missing or mismatched totals. A list of all bidders for that proposal is also generated and displayed in order of their contract bids (lowest to highest bidder).
  • Bid Letting Summary — contains a variety of reports and lists a variety of information for all proposals in the bid letting package, including addendum information, previously rejected proposal data, missing data fields, and pre-qualified vendor lists.
  • Bid Tab Analysis — summarizes the bid data for a letting in a format that is useful for evaluating bids and awarding contracts including low bid item analysis and tabulation of bids.
  • Low Bid Item Analysis — a listing of proposals showing the calculated low bidder, estimated amount, bid amount, and overrun/underrun calculations.
  • Contract Schedule of Prices — provides a Schedule of Items with contract awarded prices that will become part of the contract document.
  • Final Detailed Cost Estimate and Funding Summary — multiple funding level reports that updates the AASHTOWare Project Preconstruction Preliminary Detail Estimate with actual contract prices.

The AASHTOWare Project Preconstruction software provides a flexible user interface and extensive configuration options:

  • System Administrators may add agency-specific fields when there aren't enough within the base record
  • System events and issue tracking enable an agency to automate complex processes and workflows that might require input or review from several different users.
  • Extensive online help is available throughout the application, including agency-specific help.
  • Robust security allows agencies to limit access to specified fields, individual records or a specified timeline.
  • Any user, with proper access, can attach files/URL links to any record in the system

Download a copy of the Product Sheet in Adobe® Portable Document Format (PDF)



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